Legal and Privacy statement


PHILIS ONLINE – Legal and Privacy Statement


Intellectual property rights (including copyright) in this website are owned by East Suffolk Council (ESC).  Unless otherwise stated or with ESC's express written consent, no part of this website may be reproduced or used for any purpose other than for the submission (subject to prior registration with ESC) of Common Entry Documents (CEDs) online to UK port health authorities in compliance with the Official Feed and Food Controls (England) Regulations 2009 (as amended) and the EU Regulations from which they emanate. Any unauthorised copying, publication or reproduction of this website or its content is strictly prohibited and constitutes an infringement of copyright.


ESC has used reasonable endeavours to ensure that the contents of this website are accurate. However, to the fullest extent permitted at law, ESC will not accept liability for any loss, damage or inconvenience arising as a consequence of the use of or the inability to use this website or any information on it. Visitors who use this website and rely on any information it contains do so at their own risk.  ESC does not represent or warrant that the information accessible on or via the website is accurate, complete or up to date. Any prices quoted may be subject to change without notice.

ESC takes no responsibility for the availability (or otherwise) or content of linked websites and links should not be taken as endorsement of any kind.

Other than CEDs submitted to ESC in relation to the Port of Felixstowe, ESC does not actively monitor documentation submitted via this website, but if you find something that any normal person would think offensive, or if you feel our terms and conditions have been breached, or if you think copyright is being breached, or if you think material on the website might be illegal or defamatory then please contact us at We have a takedown policy which is available on request.


This site has security measures in place to protect the loss, misuse and alteration of the information under our control. However, your confidential use of this site cannot be guaranteed by ESC. ESC shall not be responsible for any harm that you or any person may suffer as a result of a breach of confidentiality in respect to your use of this site or any information you transmit to or via this site.

Privacy Policy

This privacy notice demonstrates and explains ESC's commitment to privacy on the internet. The methods we use to gather and disseminate information from this website are set out below. The type and amount of information we gather depends on how you use the site and for what purpose. ESC adheres to the Data Protection Principles of the Data Protection Act 1998.

ESC reserves the right to modify the information contained on this site at any time without notice. This site and all information and materials on it are provided to you "as is" without warranty of any kind.

Basic Website Usage

You can visit the front pages of the PHILIS Online website without telling us who you are and without giving any personal information. The only information we collect from a basic website visit is the name of your internet service provider (ISP), the website that referred you to us, the browser and type of machine you are using, the pages you request and date and time of those requests.

We may use this information to track which pages are most and least popular, and to improve the site. It is used for internal purposes only and is not shared with third parties. We do not collect any other information without the user's knowledge and permission. We do not collect or store any personally identifiable information arising from a basic website visit.

Collection of Personally Identifiable Information

There may be circumstances where ESC requires personally identifiable information so that the services offered through this website can be provided. This information (e.g. your name, postal address, e-mail address, etc) is collected and stored in accordance with the Data Protection Act 1998.

If required for legal or contractual reasons associated with the provision of all or any part of the PHILIS Online service, personally identifiable information may be passed without reference to you to (for example):-

  • other port health authorities to enable them to process CEDs submitted by you
  • where the port health authority is not a legal entity in its own right, its "parent" local authority
  • statutory bodies such as the Food Standards Agency, Her Majesty's Revenue and Customs , UK Border Agency, Department of Environment, Food and Rural Affairs, Trading Standards or the Audit Commission
  • other agents/importers
  • others (unless exempted) in response to a request under the Freedom of Information Act 2000 or the Environmental Information Regulations 2004

We are not responsible for the content or privacy policies of any other site, nor for the way in which information about their users is treated. In particular, unless expressly stated, we are not agents for these sites nor are we authorised to make representations on their behalf.

22 June 2010